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The KU Agreements Process


  1. A department or unit proposes a relationship with an international entity, using the online form. Agreement requests using this form should be initiated by a KU administrator or faculty member, not by the prospective partner.
  2. The Office of International Programs (OIP) receives and reviews the request, and works with the proposing department or unit to select the appropriate KU agreement text.
  3. If the prospective partner has already shared and would prefer to use their own agreement text, OIP works with the Office of General Counsel (OGC) to approve the partner's text.
  4. OIP works with the Office of Export Control to ensure compliance with federal law.
  5. If the prospective partner has provided a version of the agreement text in a language other than English, OIP seeks a translation check from a KU staff or faculty member fluent in that language.
  6. OIP provides an unsigned draft agreement to the requesting department or unit, and the department sends the draft to the prospective partner.
  7. The partner circulates two to five copies of the draft (depending on type of agreement) for signature, and mails the signed documents back to OIP.
  8. The Associate Vice Provost for International Programs signs the document.
  9. OIP submits the document to OGC, where it is signed by the Chancellor.
  10. One copy of the finalized agreement is mailed back to the partner.
  11. If a new partner, the agreement is logged in the online directory.

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