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Academic Work in Countries with Federal Travel Advisories

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Faculty, Staff, Post-Doctoral Fellows and Research Scientist Assumption of Risk and General Release Form 

Graduate Student Assumption of Risk and General Release Form

KU Office of Study Abroad Student International Travel Registry

KU's travel insurance for employees traveling abroad.

The University of Kansas does not support student participation in university-affiliated international activities or the development and administration of formal education abroad programming (to include all international, for-credit and non-credit experiential learning activities) to locations categorized as Level 3: Reconsider Travel or Level 4: Do Not Travel by the U.S. Department of State or classified as Warning Level 3: Avoid Non-Essential Travel by the Centers for Disease Control and Prevention.  Students will not receive university sponsorship —including credit for academic programs, financial aid and scholarships, funding for research, or endorsement of co-curricular and extracurricular activities — if traveling to these countries.

The classification level applied to each country can be accessed at the U.S. Department of State website.  Information on Level 3 or Level 4 regional designations within a country is available by reading the country-specific advisory.  A list of countries under a Warning Level 3 health advisory can be accessed at the Centers for Disease Control and Prevention website.  These lists are updated regularly. 

Faculty, staff and students engaging in university-sponsored travel (including business travel) or personal travel to locations where a Centers for Disease Control and Prevention Warning Level 3 has been issued are required to notify the Office of International Programs (oip@ku.edu) before returning to campus.  The university will work with the individual to implement appropriate actions to minimize any risk that might be posed to the health of other university community members by the individual’s possible exposure to infectious disease during their travel in a CDC Warning Level 3 country, including but not limited to, screening and/or monitoring before and upon return to campus.  

Exclusions or Special Circumstances: 

Graduate Students/Faculty

The University of Kansas recognizes that faculty and graduate students may wish to conduct academic research in countries or regions currently categorized as Level 3 or Level 4 by the U.S. Department of State or the Centers for Disease Control and Prevention, and has made special provisions to accommodate these needs, based on level of risk. 

  • Level 3: Reconsider Travel (U.S. Department of State)

Faculty and graduate students who wish to conduct University-sponsored research in a country or location categorized as Level 3 by the U.S. Department of State must complete and submit the Faculty, Staff, Post-Doctoral Fellows and Research Scientist Assumption of Risk and General Release Form or the Graduate Student Assumption of Risk and General Release Form, as appropriate. The original form will be maintained in the Office of International Programs.  A copy of the form will be forwarded to the KU Center for Research and the Office of Export Compliance. 

In addition, all graduate students must register international travel activities with the KU Office of Study Abroad.  Please refer to the University-affiliated Student International Travel Policy for details.  Graduate students must have a completed international travel registration and Graduate Student Assumption of Risk and General Release Form on file prior to departure for University sponsorship to be approved. 

  •    Level 4: Do Not Travel (U.S. Department of State) or Warning Level 3: Avoid Non-Essential Travel (Centers for Disease Control and Prevention)

Faculty who wish to conduct university-sponsored research in a country or location categorized as Level 4: Do Not Travel by the U.S. Department of State or Warning Level 3: Avoid Non-Essential Travel by the Centers for Disease Control and Prevention must complete and submit the Faculty, Staff, Post-Doctoral Fellows and Research Scientist Assumption of Risk and General Release Form found here.  The original form will be maintained in the Office of International Programs.  A copy of the form will be forwarded to the KU Center for Research and the Office of Export Compliance.

Graduate students who wish to engage in university-sponsored activities in a country or location categorized as Level 4: Do Not Travel by the U.S. Department of State or Warning Level 3: Avoid Non-Essential Travel by the Centers for Disease Control and Prevention must submit a written description of the proposed international activities (including flight itinerary and accommodation information) and a detailed risk assessment and management plan to the International Travel Review Committee (ITRC).  If travel approval is granted by the ITRC, completion of the Graduate Student Assumption of Risk and General Release Form as well as registration of international travel through the Student International Travel Registry will also be required as noted above. Contact the Office of Study Abroad, studyabroad@ku.edu, with questions or submissions.

Undergraduate Students

Exceptions to this policy will be considered by petition to the International Travel Review Committee (ITRC), a standing committee of faculty and administrative personnel that meets three or more times each year to consider proposals for KU-sponsorship of international activities in countries, regions, or specific locations given a Level 3 or Level 4 designation by the U.S. Department of State or the Centers for Disease Control and Prevention.  Although the University recommends against travel to locations given a Level 3 or Level 4 designation, the ITRC may approve an exception upon submission of a written description of the proposed international activities, a detailed risk assessment and management plan, and the finding of a compelling academic rationale for the proposed international activities to take place.   Information on the petition process is available here.  All persons who travel under an exception to this policy will be required to sign an Assumption of Risk and General Waiver and Release form, as a condition of the travel. 

Approval by the International Travel Review Committee does not guarantee that a program will be offered by the University of Kansas or that an exception will not be revoked.  In the event the U.S. Department of State modifies the Travel Advisory level for a country to which KU study abroad, research, or other international travel activities have been approved or are currently operating, KU, at the discretion of the Provost, may respond by withdrawing the exception authorizing a university-affiliated international activity, which may include canceling a program or requiring the student(s) to leave the country of an activity already in progress.  All participating parties will be notified of the change in the U.S. Department of State Travel Advisory and KU’s response.  In the event programs are in-progress, copies of the notification will be sent to students’ emergency contacts and/or parents or legal guardians, as appropriate.


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