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International Travel Policies

University-affiliated Student International Travel Policy

As a top-tier, public international research university, the University of Kansas supports and encourages international travel and recognizes that the formation of international perspectives is an essential educational component within its academic mission. In an effort to create a comprehensive repository of the international activities of KU students, support students engaged in valuable educational activities, and reduce potential risks to students, faculty, and staff, the University requires that all students traveling internationally with institutional-affiliation register their international travel through the Student International Travel Registry housed within the KU Office of Study Abroad.

The University-affiliated Student International Travel Policy pertains to international travel by undergraduate and graduate students organized or endorsed by KU, a KU academic unit, or a faculty/staff member, or travel organized by KU student organizations. Students participating in regular, for-credit or KU-administered study, internship, research or service-learning programs will complete the relevant application processes administered by the Office of Study Abroad, and therefore do not need to complete a separate application to the Student International Travel Registry.

Activities receiving university funding will be considered university-affiliated and reside within the scope of this policy. Sample activities might include performances, competitions, research, academic or professional conference attendance, co-curricular activities, etc.

All students who travel abroad for university-related purposes must register their international travel and provide all supporting documentation not later than two weeks prior to their expected departure date. Students may access the registry here.

Campus units sponsoring activities or events covered by this policy have a responsibility to ensure that student participants in KU-affiliated international travel are aware of and comply with this policy.

Academic Work in Countries with Federal Travel Warnings

The quality of the educational experiences, the pursuit of a full range of research initiatives and the safety of students, faculty and staff are the first priorities of the University of Kansas.  The university recognizes that faculty and graduate students may wish to conduct academic research in countries currently under a U.S. Department of State Travel Warning and and has made special provisions to accommodate these needs, as stated in the University-Sponsored Travel Policy.  Faculty and graduate students who wish to conduct university-sponsored research in dangerous locations should refer to the Faculty, Staff, Post-Doctoral Fellows and Research Scientist Assumption of Risk and General Release Form (pdf) or Graduate Student Assumption of Risk and General Release Form (pdf), as appropriate.

Owing to concerns for student and faculty safety, the University of Kansas does not support education abroad (to include all international, for-credit and non-credit experiential learning activities) to locations where a U.S. State Department Travel Warning has been issued.  Students will not receive university sponsorship — including credit for academic programs, financial aid and scholarships, funding for research or endorsement of co-curricular and extracurricular activities — if traveling to these countries.

In unique circumstances, exceptions to this policy will be considered by petition to the Education Abroad Review Committee (EARC), a standing committee of faculty and administrative personnel that meets three times each year to consider proposals for KU-sponsorship in  countries where U.S. State Department Travel Warnings have been issued.


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